United Faculty Alliance of NIU Bylaws [Pending ratification by the membership]

Bylaws must be approved by a vote of the UFA membership. Elections will occur on September 7th and 8th at the Holmes Student Center. Prior to the election, the UFA will host three informational meetings, open to all NIU faculty.

Wednesday, August 31 – 3PM in 305 Holmes

Thursday, September 1 – 10AM and 11AM in 354 Engineering

For questions or to join as a member, please contact the UFA at ufaniu@gmail.com


Posted on 8/24/2016 at 10:45 pm

BY-LAWS OF THE NIU T/TT FACULTY CHAPTER

OF THE UNIVERSITY PROFESSIONALS OF ILLINOIS,

LOCAL 4100, IFT-AFT, AAUP, AFL-CIO


 PREAMBLE AND OBJECTIVES


The Northern Illinois University United Faculty Alliance (NIU-UFA) Chapter of the University Professionals of Illinois (UPI), Local 4100 seeks to

·         build understanding that higher education is a pillar of a democratic society and as such should offer people equal opportunities to learn and enrich their lives.

·         affirm that student achievement and success is greatly enhanced by faculty stability and productivity

·         advocate for the interests and rights of its members.

·         empower faculty to assure due process, academic freedom and shared governance

·         use the collective bargaining process and collective rights guaranteed under the laws of Illinois and the United States

·         promote democratization of the University to better serve the NIU community.

·         realize economic security and humane working conditions within the University

·         help faculty to realize their professional potential and achieve academic excellence in research, teaching and service at NIU

·         ensure collective rights guaranteed under the laws of Illinois and the United States.


ARTICLE I: NAME

This organization shall be known as the Northern Illinois University United Faculty Alliance (NIU-UFA) Chapter of the University Professionals of Illinois (UPI), Local 4100.

 

ARTICLE II: MEMBERSHIP

Section 1.        All tenured/tenure track faculty with 51% or more appointments who are not supervisors or managers as defined by the Illinois Educational Labor Relations Act are eligible for membership in this organization. 

Section 2.        Chapter union membership shall consist of all bargaining unit employees who have signed a membership card. All union members shall have the right to participate in in UPI/NIU Chapter and UPI Local elections and referenda, as well as NIU-UFA Chapter contract ratification. Bargaining unit employees who do not sign membership cards are not union members, are not entitled to vote on any issues, including NIU-UFA Chapter and UPI local elections, referenda, and contract ratification, and may not run for any NIU-UFA Chapter or Local office.

Section 3.        No member or applicant for membership may be discriminated against because of race, color, age, religion, creed, sex, political beliefs, national origin, sexual orientation, veteran status, gender identity, genetic information, ancestry, disability, military status, citizenship status, or other protected class. 

Section 4.        Associate membership shall be open to retired members, faculty, and other employees and supporters, subject to the approval of the Executive Board. Associate members may attend general membership meetings and have the right to the floor therein but shall not have the right to vote or hold office in the organization.

 ARTICLE III: EXECUTIVE BOARD

Section 1.        Membership

A.    The following officers shall be elected every third year to serve a term of three years (except for the Interim Executive Board, as outlined in Appendix A, Article AI): President, Vice President, Treasurer, Secretary, four (4) At-large Representatives, and a Chapter Representative to the Local Executive Board. These nine (9) officers comprise the voting members of the Chapter Executive Board.

B.     Non-voting members of the Chapter Executive Board shall be the Past President, Chairperson of the Legislative Committee, the Chairperson of the Communication/Membership Committee and the Grievance Officer.

C.     Any person who is a member in good standing of the Chapter is eligible to run for Chapter office.

D.    All Executive Board positions shall be elected by secret ballot in the spring (at the same time as the election of Local officers, except for the initial election of officers and representatives). President, Vice President, Treasurer, Secretary, shall be elected by a majority of all votes cast. In case no one candidate receives a majority, there will be a run-off election between the two highest vote getters.  The 4 At-large Representatives will be the 4 who received the highest vote totals.

E.     Chapter Executive Board officers shall hold no other elected office/position in the Chapter during their tenure.

F.      Transfer of Records: Upon leaving office, all officers shall turn over current and active records that pertain to the office to their successors, and all other records to the Secretary.

 

Section 2.        Duties: The Executive Board shall be responsible for making Chapter policy decisions within the limits established by the Local Constitution and the Chapter By-Laws, for planning Chapter activities and setting Chapter goals, and for monitoring Chapter activities.

A.    President

1.      Chapter duties

                                                                         a.      The President shall be the presiding officer at all general meetings of the Chapter and the Executive Board.

                                                                        b.      With approval of the Executive Board, the President shall appoint the Chairpersons of the Standing Committees and Special Committees.

                                                                         c.      The President shall be an ex-officio, non-voting member of all committees.

                                                                        d.      The President shall sign all necessary papers and documents and represent the Chapter when and where necessary.

2.      Local duties

                                                                         a.      In accordance with the UPI 4100 Constitution, the President shall serve as a Vice President of the UPI 4100 Executive Board.

                                                                        b.      The President shall serve as the link between the Local and the Chapter, with responsibility for communicating Chapter concerns to the Local Executive Board membership and also for communicating system-wide concerns and the concerns of other Chapters to the Chapter membership.

                                                                         c.      It is the President's responsibility to ensure that Chapter members are kept informed of Local business and are consulted on important issues, or to delegate that responsibility to another Executive Board member.

 

B.     Vice President

1.      The Vice President shall perform all duties of the President in the absence of that Officer.

2.      The Vice President shall assist the President in carrying out Chapter tasks and achieving Chapter goals.

3.      The Vice President shall assume other duties as assigned by the President and the Executive Board.

 

C.     Secretary

1.      The Secretary shall keep minutes of general and Executive Board meetings.

2.      The Secretary shall handle all correspondence delegated by the President and the Executive Board.

3.      The Secretary shall serve as an ex-officio, non-voting member of the Communications/Membership Committee.

 

D.    Treasurer

1. The Treasurer shall receive and administer the revenues and expenditures of the Chapter.

2. In cooperation with the Local Treasurer, the Chapter Treasurer shall keep the membership records and facilitate collection of Local dues.

3. In order to accomplish the above, the Treasurer shall serve on the Local Budget Committee.

4. The Treasurer shall serve as an ex-officio, non-voting member of the Communications/Membership Committee.

5. The Treasurer shall present a written report to all members once each year.

6. The Treasurer shall keep adequate financial records available at all times for the Executive Board.

7. The Treasurer shall have financial signing authority and pay all bills authorized by Chapter budget, retain vouchers or invoices for the same, and shall present bills not authorized in the budget to the Executive Board for authorization.

 

E.     At-Large Representatives (four)

1.   The At-Large Representatives shall assist the President in carrying out Chapter tasks and achieving Chapter goals.

 

F.      Chapter Representative to the Local

1.      The Chapter Representative to the Local shall attend and vote in Local Executive Board meetings.

2.      The Chapter Representative to the Local shall aid the President in communicating Local business to the Chapter Executive Board and membership.

 

Section 3.        Those elected for officer positions in the spring election shall take office for the Chapter and UPI elected offices June 1.

 

Section 4.        Vacancies in elected offices/representative positions shall be filled as follows:

A.    Permanent vacancies (i.e. resignation, retirement):

1.      President: The Vice President shall succeed to the Presidency and assume the duties of that office. If more than one year remains in the President's term, a special election shall be called for the purpose of electing a new President.

2.      All other elected officers/representatives:  If one year or less remains in the term of the vacant office, the President, subject to the approval of the Executive Board, shall appoint someone to fill the office until the next regularly scheduled election.  If more than one year remains in the vacant office, the President, subject to the approval of the Executive Board, shall appoint a temporary replacement until a successor is elected in a special election, which should be held within 60 days or a reasonable period of time.

B.     Temporary vacancies (i.e., sabbatical, leave of absence) of up to one year:

1.      President: The Vice President shall assume the duties of that office for the stipulated time.

2.      If a temporary vacancy exists in any of the other elected offices/representative positions, the President, with approval of the Executive Board, shall appoint a replacement for the stipulated time.

 

Section 5.        Removal of elected officers/representatives shall be accomplished as follows:

A.  A petition requesting the removal of a specific officer and signed by 25% of the Chapter members shall be submitted to the Executive Board.

B.  On receipt of the petition, the Executive Board shall call within two weeks a special Chapter meeting at which a hearing shall be held.  Following the hearing, there shall be a vote by the members present on whether to proceed with recall.

C.  If the vote favors proceeding with recall, the Executive Board shall arrange within two weeks for a secret ballot by the entire membership. The issue shall be decided by a majority of those voting, and this number must exceed 50% of the total vote of the original election.

 

ARTICLE IV: DEPARTMENT AND AREA REPRESENTATIVES

 

Section 1.        Department Representatives are to be elected by members in each Department at the beginning of the academic year. In the absence of an elected Department Representative, the President, with the approval of the Executive Board, shall appoint one.

 

Section 2.        The Executive Board shall define the “Areas” in order to promote greater Chapter efficiency and representation. The President, with the input of the Area and the approval of the Executive Board, shall appoint Area Representatives.

 

Section 3.        Duties of the Department and Area Representatives

A.    They shall advise the President and Executive Board on the views of the membership.

B.     They shall assist the Chapter committees in carrying out their duties at the Area level.

C.     They shall ensure a two-way communication between the Executive Board and both the members and non-members of the Chapter within their Department/Area.


D.    Upon request, they shall attend Executive Board meetings and give advice on matters which concern their Areas and/or Departments.

E.     They shall refer members with questions or concerns to the appropriate officer or committee.

F.      They shall perform additional duties as may arise and are assigned by the President.

 

Section 4.        After consultation with the members of the Department or Area, the President, with approval of the Executive Board, may remove a Department or Area Representative. After the removal of a Department Representative, an election will be held as soon as possible to select a replacement.

 

ARTICLE V: STANDING COMMITTEES

 

Section 1.        Standing Committee Structure

A.    The following three (3) Standing Committees shall be established and populated: Grievance, Legislative, and Communication/Membership.

B.     The President, in consultation with Department and Area Representatives and the Executive Board, shall appoint members of Standing Committees. Committee appointments  shall  be approved by the Executive Board.

C.     Every effort will be made to recruit Committee members who reflect the diversity of the Chapter membership.

 

Section 2.        Grievance Committee

A.    The Grievance Officer shall be appointed by the President with the approval of the Executive Board.

B.     The Grievance Officer shall serve as the Chairperson of the Grievance Committee.

C.     The Grievance Officer is responsible for the processing and filing of grievances and representing members unless otherwise directed by the President.

D.    The Grievance Officer shall serve on the Local Grievance Committee in order to help develop an effective system-wide grievance mechanism.

E.     When solicited by the Grievance Officer, the Grievance Committee is responsible for assisting in the gathering of information about member and Chapter grievances and for helping to determine possible ways of resolving them.

 

Section 3.        Legislative Committee

A.    This committee is responsible for initiating and implementing Chapter legislative priorities.

B.     This committee is responsible for implementing Local legislative priorities at the campus level.

C.     This committee is responsible for making and maintaining contacts with labor leaders and legislators.

D.    The Chairperson of this committee shall serve on the Local Legislative and Political Action Committee, contributing information from the Chapter and participating in the development of Local policy in this area.

E.     This committee will, when appropriate, coordinate with the Central Labor Council and University.

 

Section 4.        Communication/Membership Committee

A.    This committee is responsible for organizing the communication from the Executive Board to the membership in order to keep the membership informed of union activities, business and issues.

B.     The chairperson shall work with the Secretary and Treasurer to maintain accurate membership lists and contact information for communication purposes.

C.     This committee shall plan and implement a program to ensure the growth and vitality of the membership.

D.    This committee shall plan and implement a program to welcome new members.

E.     This committee will be responsible for maintaining communications through an official website and social media.

 

ARTICLE VI: SPECIAL/AD-HOC COMMITTEES 

Section 1.        The Executive Board shall solicit nominations for Special/Ad-hoc Committees as needed.

Section 2.        Members of committees shall be appointed by the President with the approval of the Executive Board.

Section 3.        Every effort will be made to recruit Committee members who reflect the diversity of the Chapter membership.


ARTICLE VII: MEETINGS 

Section 1.        General meetings of the full membership

A.    A meeting shall be scheduled once a semester. The time and place of each meeting shall be determined by the Executive Board. Notice of the agenda of such meetings shall be given to the membership at least ten (10) business days in advance. 

B.     A special general meeting shall be called either by the President or upon receipt of a written request of 10% of the membership, the meeting to be held within three to five business days.


Section 2.        Executive Board meetings

A.    The Executive Board shall meet monthly during the academic year to transact necessary business. 

B.     The Board shall also meet on call from the President or on the request of three members of the Executive Board.

C.     Members of the Executive Board shall receive written notice of all regular meetings.

D.    The Executive Board shall call a meeting with Area Representatives at least once a semester.

E.     A quorum for doing business shall be five voting Executive Board members.

F.      Any member may attend an Executive Board meeting and request the floor with prior notice.

G.    Executive Board meeting information and agendas shall be made available to the membership. Action minutes from Executive Board meetings shall also be made available.


Section 3.        Robert’s Rules of Order, unless otherwise specified, shall be the authority on all parliamentary questions at all meetings of the Chapter and the Board.

 

ARTICLE VIII: NOMINATIONS AND ELECTIONS

 

Section 1.        All elections will be held in a manner consistent with the Local Constitution and By-Laws. In elections not run by the Local, the following guidelines will apply.

 

Section 2.        The Elections Committee shall be a special committee of at least three (3) members in good standing (see Article II) not seeking any elected position in the Chapter or Local. 

 

Section 3.        Except for strike-related votes, the Elections Committee shall conduct all elections and referenda in which the voters are members of the Chapter.

 

Section 4.        Nominations

A.    Except for the initial election (see Appendix A, Article AII), the committee shall send out a notice of nominations for elections of Chapter officers and representative positions at least 45 days prior to the date of election.

B.     Nominations must be received in writing to the Election Committee 14 days after the nominations posting period has begun.

C.     Prior to a General Membership meeting, the Elections Committee will notify members of the initial candidate list. A General Membership meeting will be held in which nominations for Executive Board positions (President, Vice President, Treasurer, Secretary, and four At-Large Representatives, Chapter Representative to the Local) may be taken from the floor.

D.    After the General Membership meeting, the committee will notify the membership of the official candidate list for Executive Board positions.

 

Section 5.        Elections

A.    All voting will be by secret ballot.

B.     Ballots shall be counted by the Elections Committee.

C.     The Elections Committee shall report the results of the election to the membership.

 

ARTICLE IX: NEGOTIATIONS

Section 1.        The Negotiations Team will be a Special Committee.

Section 2.        The President, in consultation with Department and Area Representatives and the Executive Board, shall appoint members of the Negotiations Team. Appointments will  be approved by the Executive Board.

Section 3.        The Negotiations Team, in conjunction with the Chapter President, will designate a Chief Negotiator(s).

Section 4.        Prior to initiating negotiations, the Negotiations Team is expected to solicit and respond to input from the Chapter membership regarding contract priorities.

ARTICLE X: RATIFICATION

 

Section 1.        The proposed by-laws shall be discussed in a general meeting of the Chapter membership.

Section 2.        Within two weeks following this meeting, the Elections Committee shall hold ratification via secret ballot. The outcome shall be determined by a majority of those voting.

Section 3.        If these by-laws are approved by the Chapter members, they shall go into effect when approved by the Local Executive Board.

 

ARTICLE XI: HOUSE OF DELEGATES

Section 1.        Delegates to the UPI House of Delegates shall be elected as provided for in the UPI Constitution and shall attend meetings of the Local 4100 House of Delegates.

Section 2.        The Chapter President, with the consent of the Chapter Executive Board, may call a meeting of elected Delegates to give advice on Chapter affairs and construct resolutions.


ARTICLE XII: AMENDMENTS TO CHAPTER BY-LAWS 

Section 1.        Non-substantive changes in wording may be made at the discretion of the Chapter Executive Board.

Section 2.        Substantive changes

A.    The Chapter Executive Board may initiate substantive changes.

B.     Substantive changes may be initiated by a petition signed by 10% of the Chapter membership in good standing.

C.     Substantive changes shall be put to a vote of the membership with a majority of votes cast necessary for approval

Section 3.        Amendments approved by the Chapter go into effect upon approval by the Local Executive Board.

  

In case of conflict between these by-laws and the constitution and bylaws of UPI the UPI constitution and bylaws shall prevail.

 

  

APPENDIX A

 

BY-LAWS OF THE NIU-UFA CHAPTER

OF THE

UNIVERSITY PROFESSIONALS OF ILLINOIS

LOCAL 4100

 

ARTICLE AI: INTERIM EXECUTIVE BOARD

Section 1.        Membership and Term Length

A.    The following officers shall be elected for a two-year term or until the next Local election cycle: President, Vice President, Treasurer, Secretary, four (4) At-large Representatives, and a Chapter Representative to the Local Executive Board. These nine (9) officers are comprise the voting members of the Chapter Executive Board.

B.     Non-voting members of the Interim Chapter Executive Board shall be Chairperson of the Legislative Committee, the Chairperson of the Communication/Membership Committee and the Grievance Officer.

C.     Any person who is a member in good standing of the Chapter is eligible to run for Chapter office.

D.    All Executive Board positions shall be elected by secret ballot. A majority of all votes cast shall be necessary for election. In case no one candidate receives a majority, there will be a run-off election between the two highest vote getters.

E.     Chapter Executive Board officers shall hold no other elected office/position in the Chapter during their tenure.

F.      Transfer of Records: Upon leaving office, all officers shall turn over current and active records that pertain to the office to their successors, and all other records to the Secretary.

 

Section 2.        Interim Executive Board Officer duties are identical to those listed in Article III. : The Executive Board shall be responsible for making Chapter policy decisions within the limits established by the Local Constitution and the Chapter By-Laws, for planning Chapter activities and setting Chapter goals, and for monitoring Chapter activities.

A.    President

1.      Chapter duties

                                                                         a.      The President shall be the presiding officer at all general meetings of the Chapter and the Executive Board.

                                                                        b.      With approval of the Executive Board, the President shall appoint the Chairpersons of the Standing Committees and Special Committees.

                                                                         c.      The President shall be an ex-officio, non-voting member of all committees.

                                                                        d.      The President shall sign all necessary papers and documents and represent the Chapter when and where necessary.

2.      Local duties

                                                                         a.      In accordance with the UPI 4100 Constitution, the President shall serve as a Vice President of the UPI 4100 Executive Board.

                                                                        b.      The President shall serve as the link between the Local and the Chapter, with responsibility for communicating Chapter concerns to the Local Executive Board membership and also for communicating system-wide concerns and the concerns of other Chapters to the Chapter membership.

                                                                         c.      It is the President's responsibility to ensure that Chapter members are kept informed of Local business and are consulted on important issues, or to delegate that responsibility to another Executive Board member.

 

B.     Vice President

1.      The Vice President shall perform all duties of the President in the absence of that Officer.

2.      The Vice President shall assist the President in carrying out Chapter tasks and achieving Chapter goals.

3.      The Vice President shall assume other duties as assigned by the President and the Executive Board.

 

C.     Secretary

4.      The Secretary shall keep minutes of general and Executive Board meetings.

5.      The Secretary shall handle all correspondence delegated by the President and the Executive Board.

6.      The Secretary shall serve as an ex-officio, non-voting member of the Communications/Membership Committee.

 

D.    Treasurer

1. The Treasurer shall receive and administer the revenues and expenditures of the Chapter.

2. In cooperation with the Local Treasurer, the Chapter Treasurer shall keep the membership records and facilitate collection of Local dues.

3. In order to accomplish the above, the Treasurer shall serve on the Local Budget Committee.

4. The Treasurer shall serve as an ex-officio, non-voting member of the Communications/Membership Committee.

5. The Treasurer shall present a written report to all members once each year.

6. The Treasurer shall keep adequate financial records available at all times for the Executive Board.

7. The Treasurer shall have financial signing authority and pay all bills authorized by Chapter budget, retain vouchers or invoices for the same, and shall present bills not authorized in the budget to the Executive Board for authorization.

 

E.     At-Large Representatives (four)

2.   The At-Large Representatives shall assist the President in carrying out Chapter tasks and achieving Chapter goals.

 

F.      Chapter Representative to the Local

3.      The Chapter Representative to the Local shall attend and vote in Local Executive Board meetings.

4.      The Chapter Representative to the Local shall aid the President in communicating Local business to the Chapter Executive Board and membership.

 

Section 3.        Those elected for officer positions in the initial election shall take office for the Chapter and UPI elected offices  upon certification of the vote.

 

Section 4.        Vacancies in elected offices/representative positions shall be filled as follows:

A.    Permanent vacancies (i.e. resignation, retirement):

3.      President: The Vice President shall succeed to the Presidency and assume the duties of that office. If more than one year remains in the President's term, a special election shall be called for the purpose of electing a new President.

4.      All other elected officers/representatives:  If one year or less remains in the term of the vacant office, the President, subject to the approval of the Executive Board, shall appoint someone to fill the office until the next regularly scheduled election.  If more than one year remains in the vacant office, the President, subject to the approval of the Executive Board, shall appoint a temporary replacement until a successor is elected in a special election, which should be held within 60 days or a reasonable period of time.

B.     Temporary vacancies (i.e., sabbatical, leave of absence) of up to one year:

1.      President: The Vice President shall assume the duties of that office for the stipulated time.

2.      If a temporary vacancy exists in any of the other elected offices/representative positions, the President, with approval of the Executive Board, shall appoint a replacement for the stipulated time.

Section 5.        Removal of elected officers/representatives shall be accomplished as follows:

A.  A petition requesting the removal of a specific officer and signed by 25% of the Chapter members shall be submitted to the Executive Board.

B.  On receipt of the petition, the Executive Board shall call within two weeks a special chapter meeting at which a hearing shall be held.  Following the hearing, there shall be a vote by the members present on whether to proceed with recall.

C.  If the vote favors proceeding with recall, the Executive Board shall arrange within two weeks for a secret ballot by the entire membership. The issue shall be decided by a majority of those voting, and this number must exceed 50% of the total vote of the original election.


ARTICLE AII: INITIAL ELECTION

 

Section 1.        The Elections Committee shall be a special committee of at least three (3) members in good standing not seeking any elected position in the Chapter or Local. Volunteers will be sought for this committee. If more than three members volunteer, the committee members shall be chosen by lottery.

 

Section 2.        Nominations

A.    Within one week of the formation of the Election Committee, the committee shall send out a notice soliciting nominations for elections of Chapter officers and representative positions.

B.     Nominations must be received in writing to the Election Committee within 10 days after the nominations posting period has begun.

C.     Prior to a General Membership meeting, the Elections Committee will notify members of the initial candidate list. A General Membership meeting will be held in which nominations for Executive Board positions (President, Vice President, Treasurer, Secretary, four At-Large Representatives, Chapter Representative to the Local) may be taken from the floor.

D.    After the end of the 10 day nomination period, the committee will notify the membership of the official candidate list for Executive Board positions.

 

Section 3: Elections

A.    All voting will be by secret ballot.

B.     Ballots shall be counted by the Elections Committee.

C.     The Elections Committee shall report the results of the election to the membership.